OVERVIEW
Company is a corporate entity and is operated by legal rules and procedures given under the Companies Act 2013. ROC is also known as Registrar of Companies under the Ministry of Corporate Affairs looks after the compliance of Companies under its jurisdiction. Every Pvt. Ltd. company irrespective of its size has to file returns and documents to comply with the legal requirements given in the Act and is known as ROC compliance’s.
OUR SERVICES
Annual ROC Compliance Package (Company / LLP)
✔Secretarial services of preparing board resolution, post AGM
✔Yearly filing of MGT-7 & AOC-4 for Company or Form 11 & Form 8 for LLP
✔Issuance of Share Certificate (Softcopy)
✔Disclosure of Interest by director (Form MBP-1)
✔Agreement template as and when required during the year for – a) Contract of Employment b) Founders’ Agreement c) Consultant Agreement d) Privacy and Usage policy
✔Assistance for opening of a bank account, if required
✔Assistance in appointment of Auditor, if required
REQUIREMENTS
Documents To Be Submitted
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Copy of MoA, AoA
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Copy of board resolution
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List of shareholders with holdings
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Details of board composition
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Secretarial Audit Report
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Last year’s tax return
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LLP Partnership Deed
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Particulars of penalties or compounding offences (if applicable)
FAQ
1. What is ROC Compliances?
Company is a corporate entity and is operated by legal rules and procedures given under the Companies Act 2013. ROC is also known as Registrar of Companies under the Ministry of Corporate Affairs looks after the compliance’s of Companies under its jurisdiction. Every Private limited company irrespective of its size has to file returns and documents to comply with the legal requirements given in the Act and is known as ROC compliance’s.
2. What are the ROC Compliance’s applicable for Private Limited Company?
- Filing of Annual returns via Form MGT 7 & Form AOC 4
- Complying with AGM documentation
- Maintenance of Minutes book and Statutory registers
- Timely issue of Share certificates
- Yearly Disclosure of Interest by Directors
- ROC Filing for Event based compliance’s as given below
- Issue or new Allotment of Shares
- Change of name and Main objects of the Company
- Appointment & Resignation of Directors
- Transfer of Shares
- Appointment of MD or CEO
- Change in the Registered Office
- Change in the Authorized Capital/ Paid-up Capital
- Charge registration upon taking secured loan
- Drafting Resolutions for various meetings
- Changes in DIN
3. What are the 3 benefits of taking ROC Compliance services ?
- Many Startup Companies are unable to keep up with the filing due dates and land up paying heavy penalties fees.
We help you with strong follow-up and reminder to ensure that your filings are done on time and accurately. - Every business owner has to focus on the main business and leave the legal and compliance for us . Companies have trusted TaxHills for their legal and compliance work.
4. What is Annual ROC Return filing process?
After the AGM for the year, every company is required to file itsAnnual Return(MGT-7) with theROC within 60 days of AGM along with the Financials(AOC-4) within 30 days of AGM.The Auditor Appointment (ADT-1) to be filed within 15 days from the AGM.
5. What is a Board meeting and its compliance?
Board meeting is a meeting of Board of directors of the company held for management of the Company. First Board Meeting to be held within 30 days of date of incorporation and every Private Limited Company must hold minimum of 4 Board of Directors meeting in a year i.e. 1 in every Quarter.
The general procedure is Issuing Notice and Agenda, Board meeting to be held, Maintenance of Attendance register and Minutes of the meeting.
6. What is an Annual General meeting (AGM) and its compliance?
AGM is a meeting of Shareholders to be held every financial year to meet and decide upon the approval of Accounts, distribution of dividends, appointment or reappointment of directors and Auditors.
First AGM to be held within 9 months from the date of closing first financial year. Subsequent AGM to be held within 6 months from the date of closing of the next financial year.
7. Since Incorporation, Company has not done any business, do we need to file ROC Return?
Yes. ROC return gives details of changes taken place in the company during the year and need to be filed with the ROC even though the company has not done any business during the year.
8. What Forms to be filed for ROC Return?
The eForms to be filed for Annual ROC filing is:
MGT-7 – Annual return
AOC- 4 – Financial Statements, Balance Sheet & P&L Account
9. What is Annual Filing due date?
A) First Annual Filing of the Company is due on the 30th December of the next year from the date of Incorporation and
B) Subsequent Annual Filing is due on the 30th September of the same year in which the Financial Year of the Company ends.
10.Who is responsible to file Company ROC Return?
It is the duty of the Company and Directors to file ROC Return as both are liable for non filing.
11. What is ROC Return Filing fees and charges?
Company having Authorized Capital of Rs. 1 lac is Rs. 300 for each Form AOC-4 and MGT-7 and Company having Authorized Capital of Rs 5 Lac or more is Rs. 400 for each Form.
12. What is Penalty for late filing of Company ROC return?
Penalty for delay of up to 30 days -2 times of normal fees
More than 30 days and up to 60 days – 4 times of normal fees
More than 60 days and up to 90 days – 6 times of normal fees
More than 90 days and up to 180 days – 10 times of normal fees
More than 180 days – 12 times of normal fees
13. What is ROC Return Filing fees and charges?
Company having Authorized Capital of Rs. 1 lac is Rs. 300 for each Form AOC-4 and MGT-7 and Company having Authorized Capital of Rs 5 Lac or more is Rs. 400 for each Form.
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